Scenario: the season is over and the team wants to review edges, hardware and stock properly, not in a rushed chat. Direct answer: use twelve questions, each with a piece of evidence to bring and a decision to make. Run them in two hours with the right people in the room. The list is an agenda template; it is not a standard.
Agenda
| # | Question | Bring | Decision |
|---|---|---|---|
| 1 | How many edges did we use, by type? | Stock and purchase records | Next year’s base quantity |
| 2 | How long did edges last by route and truck? | Storm and wear logs | Routes needing different edges |
| 3 | Which edges failed early, and why? | Photos, kept parts | Supplier or practice change |
| 4 | What strikes and damage did we log? | Strike log, damage notes | New hazard markers |
| 5 | Which hardware failed or was lost? | Parts used | Hardware stock changes |
| 6 | What did we run short of, and when? | Stock-out notes | Safety stock changes |
| 7 | How did suppliers perform on price, delivery and paperwork? | Orders and delivery dates | Keep, add or drop a supplier |
| 8 | How accurate were our forecasts? | Forecast against actual | Forecast method change |
| 9 | How well did the changes in the field go? | Change times and driver comments | Tools and training |
| 10 | What did drivers say about plow settings and noise? | Driver notes | Set-up changes |
| 11 | What did it all cost against budget? | Invoices | Budget request |
| 12 | What will we do differently before first snow? | The notes from 1 to 11 | Dated action list |
Running the session
The agenda is what keeps the session from becoming a review of the weather.
- Send the agenda a week ahead and ask each attendee to bring their evidence.
- Time-box each question at about eight minutes.
- Write decisions on a shared sheet during the meeting.
- Circulate the action list within two days.
After the meeting
Keep the action list visible until the work is done. At the preseason inspection, read through it and tick off items. Anything not done by then should be re-planned with a clear owner and date.
If time is short, run questions one, three, six and twelve first. They cover usage, failures, shortages and next steps, and they produce most of the value of the full agenda. Schedule the remaining questions for a second, shorter session within the month so that nothing is dropped.
Boundary: This agenda is a suggestion and not a standard; the decisions listed are examples.
Further reading on this site.
The supplier wants to move production to another factory. What questions belong in the review? ↗Smart Snowfighting Technology for Municipalities: A Practical Review ↗Carbide snow plow blades ↗Two-Plow Towns: A Winter Readiness Self-Audit in One Page ↗Lake-Effect Bands and Back-to-Back Shifts: Edge Wear and Crew Rotation ↗When Float Is Not Floating: Hydraulic Checks That Change Edge Wear ↗
