Scenario: the first forecast is a week away and a contractor wants to be sure the fleet, the subcontractors and the paperwork are ready. Direct answer: work through a checklist with an owner and a date for every line, finish it before the forecast, and keep it as a record. The list is a template to adapt. It does not cover legal or insurance requirements, which vary.
Template: preseason checklist
| Area | Item | Owner | Due | Done |
|---|---|---|---|---|
| Edges | Inspect every edge; replace any near its limit; record wear readings | Shop lead | 3 weeks out | [ ] |
| Edges | Count spares by truck type; order any shortfall | Purchasing | 4 weeks out | [ ] |
| Shoes | Check height, wear and mounting; replace worn shoes | Shop lead | 3 weeks out | [ ] |
| Hardware | Replace worn bolts, pins and bushings; retorque | Shop lead | 3 weeks out | [ ] |
| Hydraulics | Check hoses, fittings, fluid, float and angle functions | Shop lead | 3 weeks out | [ ] |
| Lights | Test truck and plow lights; replace failed units | Shop lead | 2 weeks out | [ ] |
| Kits | Stock and seal storm kits | Dispatcher | 2 weeks out | [ ] |
| Subcontractors | Confirm sign-ups; check their equipment and contact details; agree rates in writing | Operations | 3 weeks out | [ ] |
| Routes | Walk routes; mark hazards; update route sheets | Supervisor | 2 weeks out | [ ] |
| Drivers | Orientation and a drill for new drivers | Supervisor | 2 weeks out | [ ] |
| Paperwork | Contracts signed; visit record forms ready; insurance documents on file | Office | 2 weeks out | [ ] |
| Comms | Call lists and client contacts updated | Dispatcher | 1 week out | [ ] |
Subcontractor points
The subcontractor check is about evidence, not assurances.
- Check that their plows and edges are in good condition, and ask for a recent inspection record.
- Agree who supplies spares and tools.
- Give them the same hazard maps and briefings as employees.
Using the list
The list only works as a schedule with owners.
- Print it, assign owners and review weekly.
- Do not tick an item without evidence, such as a record or a photograph.
- Sign the completed list and file it.
Close it out
Sign the completed list and file it with the date. If a client asks how you prepare, you can show a dated record, and that builds trust.
Boundary: This template does not cover legal, licensing or insurance requirements, which vary; confirm them with the right authority and your adviser.
Further reading on this site.
The Snow Plow Edge Specification Checklist ↗Packed Ice Kit Ordering and Fitment Checklist ↗Carbide snow plow blades ↗The Storm Kit: What Belongs in the Truck for Roadside Edge and Hardware Problems ↗Driver Pre-Trip Card for Plow Trucks: Edge, Shoes, Pins and Hoses ↗Holiday Storms and Parts Availability: What to Stock Before Shipping Cutoffs ↗
